Secretary Help

tips and tricks for secretaries

resetting passwords for parents/guardians
If a parent/guardian requests a password reset, you can do so by doing the below. 1) From the student record, click on the Contacts side-tab: ...
Fri, 4 Nov, 2022 9:42 AM
setting up the viewing window for report cards
When report cards are published, you can control how long it is viewable in the family portal.   To do this, click on the Admin top tab and L...
Thu, 5 Feb, 2026 9:51 AM
schedule vs. unrotated schedule
The highlighted yellow numbers are the period numbers, and the ones in parentheses are day numbers. The way to read the schedules column is: On an ...
Fri, 4 Nov, 2022 11:23 AM
scheduling/platooning a student
Go into the student record, then click on side tab Schedule. Then click on the subtab Workspace.  Once in the below, you click the "Select" button...
Thu, 9 Oct, 2025 4:43 PM
updating phone extension for classroom
You can find this in top-tab Schedule, side-tab Rooms. Secretaries can update, but don't change the room number! Change the extension ONLY, as in only t...
Fri, 4 Nov, 2022 11:23 AM
finding family portal logins
In the past, we've sent our Google Sheets of family portal logins.  Going forward, you can access this information on Aspen.  The reason for this change...
Wed, 14 Jun, 2023 10:18 AM
running honor roll certificates at BMS
In School view, go to the Student top tab.  Go to Reports > Report Cards > Honor Roll Certificate - BMS (photo) no Signature When the report wi...
Tue, 29 Nov, 2022 10:16 AM
withdrawing a student
After it has been verified with various parties that a student is to be withdrawn, here is how to withdraw the student: 1) Go to the student record, a...
Thu, 15 Dec, 2022 2:08 PM
adding an individual student to a section
You can do this by going to top tab Schedule, clicking on the section we want to add a student to, then clicking on the subtab Roster.  Once there, click on...
Mon, 8 Apr, 2024 1:09 PM
adding a new filter to your dropdown
You can add or remove filters from your dropdown menu as you need.   1. Click on the thumbtack filter icon and select Manage Filters: ...
Fri, 6 Jun, 2025 3:27 PM